Category Archives: Outlook 2013

Outlook: Disable Auto-Complete of your own Name

Outlook has an editor feature that suggests to insert your full name whenever you start typing your first name. This is really annoying because you might want to use only your first name for signing off your emails (i.e. "Regards, John", instead of "Regards, John Doe").

You can switch it off, but not in the auto-correct or auto-format options, as you might have expected. Outlook has hidden it under "Quick Parts" and "Building Blocks". Here is how to disable this annoying feature:

  • Create a new e-mail message
  • Make sure you have selected HTML as the mail format ("Format Text" tab > HTML)
  • Click into the body text area and from the "Insert" tab, select "Quick Parts" and then "AutoText"
  • Right-click one of the quick parts and select "Organize and delete", this will open something called the "Building blocks organizer".
  • Remove the Quick Parts containing your name

Voila - the annoying auto-complete of your name is gone.

You can also disable the whole "Auto-Complete" feature, but this will stop all auto-complete functionality:

  • Go to File > Options > Mail > Spelling and AutoCorrect > Advanced
  • Then disable the option "Show AutoComplete suggestions".

Outlook 2013/2016: Make Sender and Subject the same Font Size

In Outlook 2013 and Outlook 2016, the sender is shown in a bigger font that the subject in the email list. This is a change from Outlook 2010 where both lines were with the same font size.

To get that behaviour back, do the following:

  1. Go to the View tab
  2. Click on View Settings
  3. Click on Conditional Formatting...
  4. Click on Add and give the new rule a name (e.g. "Sender name")
  5. Click on Font...
  6. Under the "Size" heading, click on Smaller
  7. Click OK
  8. You will get a warning that you have not created a condition. Click Yes

That's it.

Outlook 2013/2016: Don't Show Message Body in Email List

When you move from Outlook 2010 to Outlook 2013 or 2016, you will find that in the list of Emails, Outlook has added a 3rd line:

  1. Sender
  2. Subject
  3. Start of email body

I wanted to remove that 3rd line as it only takes space and it normally only contains stuff like "Hello John" which adds no real information.

So I thought I could go to the View setting and change

Maximum number of lines in compact mode = 2

But I still saw 3 lines in my email list! It took me quite a while until I found out what to do:

  • Go to the View tab
  • Choose Message Preview
  • Choose Off

Simple, isn't it? Why it took me so long to find that out is that I associated "Message Preview" with the Preview Pane (now called "Reading Pane"), so I never looked in there.

Outlook 2010/2013: How to find the folder path of a message

I frequently do a mailbox wide search in Outlook. Sometimes, it is important to find out where exactly that email is located in Outlook. The search results list doesn't indicate the folder, unfortunately.

Solution 1 (reveals the folder name, but not the sub-folder structure):

If only the name of the folder is important to you, you can determine this by opening the “classic” Properties dialog of a message via the keyboard shortcut ALT+ENTER. This works for an email that you have selected in the Search Results list but also for a message which you’ve opened via a double click. The folder name can be found under "Location".

Solution 2 (reveals the folder name and sub-folder structure):

Double click on the message to open it in its own window. Open the Advanced Find feature via the keyboard shortcut CTRL+SHIFT+F. The “Look in” field will reveal the folder name to you and clicking on the Browse… button will show you the full folder hierarchy.